Early Alert

Alerts can be raised either as needed throughout the semester and/or through messaging to faculty through targeted campaigns.

• A targeted campaign will be developed to correspond with important semester milestones such as the first four weeks of school, prior to midterms, during withdrawal week, etc. Faculty members will receive an automated email asking for feedback on student progress and would not be required to log into Navigate.
  • Campaigns typically target a subgroup of students (students in a particular course and/or students with a specific GPA, or students on academic probation). This means that during a campaign, an instructor may only be asked for feedback for a small group of students.
• Alerts on any student can be raised anytime in the semester by logging into Navigate.
• Some alerts open cases which require the intervention of advisors and/or academic success and tutoring staff while some alerts generate an email encouraging students to meet with their professor.

1. Login to Navigate at stlcc.campus.eab.com (use Chrome or Firefox). You will use your single sign-on credentials.
2. Select one of the following options to issue an alert:
   a. Click on Student’s Name when it appears in the “Students in My Classes” section of Navigate.
   b. Search for student in the quick search on the top right of the page.
3. Once you are on the student’s profile, click on the “Issue an Alert” in the “Current Alerts” box on the right of the screen. The alert of “low grades” will start a case with the student’s assigned advisor or staff from the academic success and tutoring center.
4. Complete fields and submit.

We encourage you to please share your feedback with us! You can email the Early Alert Taskforce which consists of faculty and staff at earlyalert@stlcc.edu.

Some alerts open cases which require the intervention of student success advisors, care teams, or academic success and tutoring staff while some alerts generate an email encouraging students to meet with their professor. There are two alert options that generate a case:

• If you select Academic Success and Tutoring Referral, an Academic Success and Tutoring team member will contact the student to offer support reviewing content area basics and/or support building study and time management strategies.
• If you select Academic Advising Referral, an advisor will contact the student to discuss class progress, develop a plan of action and/or connect students to campus resources.
• If you select Basic Living Needs Referral, a SARC coordinator will contact the student to assist with basic living needs.

During campaigns, three alerts that generate cases will be available from the drop-down menu. If you would like to select other alert reasons that auto-generate an email to the student, please log into Navigate Campus to issue an alert.

Early Alert options that only generate emails to the student, and encourage them to meet with the instructor, advisor or an academic success and tutoring staff member include:

• Frequent absences/tardiness (As defined by each individual instructor)
• Lack of participation & engagement (As defined by each individual instructor)
• Missing assignments
• Kudos: Keep up the good work!
• Kudos: Academic Improvement

Yes! You can log into Navigate Campus, search for the student by name or A# in the upper left hand corner and select the student from the search results. You will be taken to the student’s profile. Select “History” from the gray bar right below the student’s name and scroll down to Student’s History. Here you will see a list of the student’s alerts which you can click on to read comments left by Advising or Academic Success and Tutoring staff.

If you would like to reach out or request further information regarding your submitted cases, please email earlyalert@stlcc.edu or ldemirchian@stlcc.edu with the student’s name and A number.

We encourage all faculty members to provide feedback on students in order to connect them to valuable resources. However, we understand that instructors have course progress conversations with students and may have already connected them to Academic Success and Tutoring staff or Advising. In that case, please feel free to use early alert to reinforce the conversations that you’ve had or to send a “kudos” email to the student.

Frequent Absences or Tardiness

• We are concerned about your attendance in this course. We understand that personal issues arise, and we would like to assist you in overcoming whatever obstacles may exist. We encourage you to meet with your instructor by emailing, scheduling an appointment or visiting during office hours.

Lack of Participation & Engagement

• We are concerned about your participation in this course. Whether you are struggling with motivation or unclear about course expectations, we encourage you to meet with your instructor by emailing, scheduling an appointment or visiting during office hours.

Missing Assignments

• We are concerned about your academic performance. We encourage you to meet with your instructor to discuss strategies to support your success going forward. You may also want to schedule an appointment with the Academic Success and Tutor Center. Many resources are available, and we encourage you to connect with your campus resources as soon as possible.

Kudos: Keep up the good work!

• We’re excited to see your dedication to your academic success. Awareness of how to prepare and study empowers you as a learner. I encourage you to reflect on what is working well for you and continue to use those strategies. The Academic Success and Tutoring Center staff can help you further develop your academic success strategies to improve productivity and performance.

Kudos: Academic Improvement

• We’re excited to see the improvement in your academic performance. Awareness of how to prepare and study empowers you as a learner. I encourage you to reflect on what is working well for you and continue to use those strategies. The Academic Success and Tutoring Center can help you further develop your academic success strategies to improve productivity and performance. Keep up the good work!

If you believe a student is experiencing challenges that could be interfering with their academic success, such as mental health issues, food insecurity, family concerns, financial difficulties, etc., please complete a Care Team Referral Form.

The Care Team, led by a Vice President for Student Affairs, will review all reported concerns, and consider appropriate interventions to provide students with needed support.

See STLCC Cares for more information.