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Proctored Exams

What is a proctored exam?

A proctored exam is an assessment that is monitored by an individual (in person or virtually) or through software recordings. Proctored experiences ensures the identity of the test taker, the integrity of the test taking environment.

Does my course require a proctored exam?

To determine if your course requires a proctored exam, check the Interactive Class Schedule and look for the course attribute PEX - Proctored Exam(s) Required. The type of proctored experience will also be listed in the text information below the course listing.  Detailed information regarding proctor options and processes will be provided in your Canvas course shell.

Proctored experiences are at the discretion of your instructor and may require students to test at an STLCC Testing Center or an Off-Site Proctor location, use a Live Virtual Proctoring service, a machine monitored service, or any combination of the above.

Proctor Locations Defined:

  • STLCC Campus Location – an STLCC Testing Center at any campus location.
  • Off-Site Proctor location– a verified testing site in the student’s geographical area. This site must be approved by STLCC testing personnel and the student’s instructor.
  • Live Virtual Proctoring – an online proctor service using computer technology (webcam, speakers, microphone, etc.) to monitor a student during a proctored experience.
  • Machine Monitored Proctoring – an online proctor software using computer technology (webcam, microphones) to record students during an online exam. STLCC currently uses Respondus Monitor and Lockdown Browser for machine-monitored proctoring. Note: Not all classes offer Respondus as an option for proctored tests. 

Student Responsibilities

 Face to Face & Hybrid Classes

Students who would like to test in the Testing Center should request an appointment two (2) business days in advance.  Students can make appointments via email, phone or in person.  Faculty will be notified of their request. On the testing date, students will be required to provide a valid photo ID. All materials and items will be locked up except for anything allowed by the faculty for the exam. If the student will be using approved accommodations, they should inform the Testing Center when making an appointment.  

Online, LVL & Hy-Flex Classes

Students should complete the Proctored Testing Choice form (found within your Canvas course) which will populate a report for instructors and the Testing Center to provide notice of student intent. The testing coordinator will use this information to ensure Testing Centers are prepared for the number of students choosing to use their sites.

Students who choose Off-Site Proctor location will work with the Testing Center coordinator. The testing coordinator will review the information, validate the testing site and either approve or disapprove the request. If the request is disapproved the student and instructor will be informed and the student will be directed to find a new location that meets STLCC’s Proctored Testing Requirements.

To assist in finding an appropriate Proctor site that is in geographic proximity to the student, students should use the NCTA Proctoring Network – Find A Proctor.

 

An off-site proctor location must have the ability to:

  • Safeguard and protect the honesty, integrity, and fairness of the test and the testing procedure, including the ability to lock away tests and secure password information.
  • Provide a distraction-free environment conducive to testing.
  • Provide the student with access to a computer with Internet access or a quiet space to take paper/pencil exams. (In the case of paper/pencil exams, proctor sites must be able to scan and email the exam and scratch paper at the end of the proctor experience).
  • Provide adequate parking which meets ADA requirements.
  • Proctor sites may NOT be a private residence unless given special exception due to mobility limitations or special needs. (To secure this special exception the student must work with the College’s Access Office). 

Proctors at off-site locations must ensure the security and integrity of the exam process, and

  • Must be an objective third party, with no interest in the student’s test results.
  • Proctors may not be family members, supervisors, friends, or co-workers or be employed by or supervised by a family member or friend.
  • Must be a professional who is knowledgeable in safeguarding proper testing conditions.
  • Must provide a professional e-mail account and physical work address to verify his or her title. (A professional URL is preferred.)

Examples of Approved Off-Site Proctors: 

  • University/College testing centers
  • Private testing centers (e.g.: Sylvan)
  • Public libraries
  • Embassy education officer
  • Military base education officer
  • Overseas military – Non-commissioned officer in charge or Officer- in-Charge
  • School principal, vice principal, full-time librarian, teacher, or school counselor 
    College professor, dean, or director
  • Human resource manager, training director, training officer

Examples of Unacceptable Off-Site Proctors

  • Neighbor, relative, friend
  • Supervisor or co-worker
  • Employee of a family member or friend
  • Student teachers or graduate students
  • Minister, priest, or rabbi
  • Coach
  • Athletic advisors

Your proctor may ask you to provide the following information when scheduling your exam:

Your name
Name of institution and course
Instructor’s name
Test date and time
Your my.stlcc.edu e-mail address

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