Attendance Policy
All Classes
Per the Academic Catalog, students who are officially listed on a class roster are expected to attend classes.
Excessive absences, as determined by the instructor, may result in a failing grade.
Attendance requirements should be outlined during the first class meeting. For additional
information, please refer to the Attendance and Withdrawal section of our Academic Catalog. Please note that only students who have been classified as absent-only will be dropped
for non-attendance.
Online Classes
To demonstrate attendance in online classes, students must complete and submit homework
assignments, take quizzes and tests, participate in the discussion board by contributing
original and valuable comments, submit writing assignments, and/or email the instructor
with course-related questions or comments. Simply logging into Canvas does not constitute
attendance.
Live Virtual Lecture Classes
Courses that are taught online via Live Virtual Lecture have listed course sessions
for which students are expected to attend. Failure to attend the Live Virtual Lecture
of a course constitutes an absence.
College Closure Due to Inclement Weather
When STLCC closes campuses due to inclement weather, all classes will be canceled
- including asynchronous online classes and live virtual lecture classes.
Attendance Process Schedule
|
Wednesday, Sept. 10 at 3 p.m.
- 16-Week Classes (POT 1)
- 1st Half Term Classes (POT 2)
- Variable Length Classes (POT 6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
Sunday, Sept. 14 at 10 p.m.
- 16-Week Classes (POT 1)
- 1st Half Term Classes (POT 2)
- Variable Length Classes (POT 6)
|
Registered, Stopped Attending (RN)
This process classifies students as RN when they've attended at least once and have
stopped attending, or when no attendance (present nor absent) has been recorded for
the student. The student is still registered, but will need to seek reinstatement with the instructor or withdraw from the course if they have no intentions to complete it.
|
|
Sunday, Sept. 21 at 10 p.m.
- 16-Week Classes (POT 1)
- 1st Half Term Classes (POT 2)
- Variable Length Classes (POT 6)
|
Registered, Stopped Attending (RN)
This process classifies students as RN when they've attended at least once and have
stopped attending, or when no attendance (present nor absent) has been recorded for
the student. The student is still registered, but will need to seek reinstatement with the instructor or withdraw from the course if they have no intentions to complete it.
|
|
Friday, Oct. 3 at 3 p.m.
- 12-Week Classes (POT 4)
- Variable Length Classes (POT 6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
Wednesday, Oct. 29 at 3 p.m.
- 2nd Half Term Classes (POT 3)
- Variable Length Classes (POT 6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
Thursday, Dec 25 at 3 p.m.
|
Drop for Non-Attendance (Winter On-line)
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
Friday, Feb 6 at 3 p.m.
- 16-Week Classes (POT 1)
- 1st Half Term Classes (POT 2)
- Variable Length Classes (POT 6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
Sunday, Feb 8 at 10 p.m.
- 16-Week Classes (POT 1)
- 1st Half Term Classes (POT 2)
- Variable Length Classes (POT 6)
|
Registered, Stopped Attending (RN)
This process classifies students as RN when they've attended at least once and have
stopped attending, or when no attendance (present nor absent) has been recorded for
the student. The student is still registered, but will need to seek reinstatement with the instructor or withdraw from the course if they have no intentions to complete it.
|
|
Sunday, Feb 15 at 10 p.m.
- 16-Week Classes (POT 1)
- 1st Half Term Classes (POT 2)
- Variable Length Classes (POT 6)
|
Registered, Stopped Attending (RN)
This process classifies students as RN when they've attended at least once and have
stopped attending, or when no attendance (present nor absent) has been recorded for
the student. The student is still registered, but will need to seek reinstatement with the instructor or withdraw from the course if they have no intentions to complete it.
|
|
Friday, Feb 20 at 3 p.m.
- 12-Week Classes (POT 4)
- Variable Length Classes (POT 6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
Wednesday, Apr 1 at 3 p.m.
- 2nd Half Term Classes (POT 3)
- Variable Length Classes (POT 6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
TBD at 3 p.m.
- 3-Week Classes (POT S2)
- Variable Length Classes (POT S6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
TBD at 3 p.m.
- 11-Week Classes (POT S1)
- Variable Length Classes (POT S6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
TBD at 3 p.m.
- 6-Week Classes (POT S4)
- 8-Week Classes (POT S3)
- Variable Length Classes (POT S6)
|
Drop for Non-Attendance
Students who are reported absent-only in Attendance Tracker are dropped.
|
|
TBD at 10 p.m.
- 6-Week Classes (POT S4)
- 8-Week Classes (POT S3)
- Variable Length Classes (POT S6)
|
Registered, Stopped Attending (RN)
This process classifies students as RN when they've attended at least once and have
stopped attending, or when no attendance (present nor absent) has been recorded for
the student. The student is still registered, but will need to seek reinstatement with the instructor or withdraw from the course if they have no intentions to complete it.
|
|
TBD at 10 p.m.
- 6-Week Classes (POT S4)
- 8-Week Classes (POT S3)
- Variable Length Classes (POT S6)
|
Registered, Stopped Attending (RN)
This process classifies students as RN when they've attended at least once and have
stopped attending, or when no attendance (present nor absent) has been recorded for
the student. The student is still registered, but will need to seek reinstatement with the instructor or withdraw from the course if they have no intentions to complete it.
|
The Drop for Non-Attendance process drops students who are classified as absent-only.
The Registered, Stopped Attending (RN) process classifies students as RN when they've attended at least once and have stopped
attending, or when no attendance (present nor absent) has been recorded for the student.
Students are notified via email and prompted to seek reinstatement with their instructor
or withdraw from the course.
To learn more about each process, please visit our Re-Enroll and Reinstate webpage.
STLCC Board Policy: Attendance
Students are expected to attend classes. Excessive absences, as determined and specified
by the instructor in the course syllabus, may impact a student’s grade and ultimately
result in a failing grade for any course.
Instructors must document student attendance and the College must maintain records
for all courses. The documentation must include attendance records for the first four
weeks of the semester, first day of attendance for later starting parts of term and
a last date of attendance for each student.
For distance learning courses and independent study, the instructor must keep attendance
records for the first four weeks of the semester, first day of attendance for later
start parts of term and a last date that a student engages in the course.
Federal Requirements and STLCC Procedures
Federal regulations dictate that institutions required to take attendance have a procedure
in place that documents that each student has begun attendance in all of the classes
for which they were approved for federal aid. It also requires institutions to document
the last date of attendance for students who withdraw from or fail their courses.
Institutions must have a procedure in place for routinely monitoring attendance to
determine in a timely manner when a student withdraws. The institution has 14 days
to determine if a student has ceased attendance in a course.
STLCC Procedure: Attendance Tracking
First four weeks: Instructors must document attendance for all students – present
or absent – for every class meeting within the first four weeks of the semester. Not
taking attendance is not an indicator of a student’s absence.
Later Parts of Term: Instructors should mark attendance for all students on the first
class meeting. And thereafter must document attendance the first day the student shows
up, if after the first class meet.
The Department of Education requires evidence of “regular and substantive” interaction
between the students and faculty for online and distance learning. Regulations state
the monitoring of whether online students log into classes does not by itself result
in proof of attendance. A school must demonstrate that a student participated in class
or was otherwise engaged in an academically related activity, such as by contributing
to an online discussion or initiating contact with a faculty member to ask a course-related
question.
STLCC Procedure: Online Attendance
St. Louis Community College has decided that online courses will be required to document
an academic activity/assignment weekly. Activity in the course constitutes attendance;
simply logging into the course is not recognized as activity substantial enough to
demonstrate attendance. To be active in the course, students should complete and submit
homework assignments, take the quizzes and tests, participate in the discussion board
by contributing original and valuable comments, submit writing assignments, and email
the instructor with course-related questions or comments.
For any class, regardless of start date: if the student never attends, is marked absent,
and is not marked present, at the end of the second week of class the student will
be administratively withdrawn for non-attendance. The student will receive a “W” grade,
which does not count toward attempted hours and a tuition refund percentage according
to the College’s refund schedule.
Students cannot receive aid for classes in which they have never attended.
If the student begins attending some but not all of his or her classes, financial
aid will recalculate the student’s Pell Grant award based on the student’s actual
enrollment status. Students may have their fees reduced based on other institutional
policies.
Federal regulations require institutions to have a procedure in place for routinely
monitoring attendance records to determine in a timely manner when a student withdraws.
Department of Education has determined that students missing 14 consecutive calendar
days of class to be excessive absences and requires the College to take appropriate
action. Except in unusual instances, the date of the institution’s determination that
the student withdrew should be no later than 14 calendar days after the student’s
last date of attendance as determined by the institution from its attendance records.
STLCC Procedures: Excessive Absences (Stop Attending)
St. Louis Community College has decided that it wants students to be identified in
the system who have excessive absences without administratively withdrawing the student.
Students who are marked present and not marked present again within the next 14 consecutive
days are given a registration code of RN (registered but not attending). This code
should allow for students to be able to be reinstated if they have an approved appeal.
It should also allow for instructors to record a final grade for the student at the
end of the semester.
A school may only count as days in attendance excused absences that are followed by
some class attendance. That is, a school may not include as days attended any excused
absences that occur after a student’s last day of actual attendance.
STLCC Procedure: Excused Absences
St. Louis Community College allows the instructor to document an excused absence,
such as representing the college at an event, religious holidays, family emergencies,
etc. when recording attendance. The college recommends that instructors document the
reason for the excused absence.
Compliance with St. Louis Community College’s attendance policy will be closely monitored.
Instructors not taking attendance in Attendance Tracker will receive email reminders.
Department Chairs, Dean’s and VPAAs will receive reports of classes where students
are not marked with attendance. Students also will receive email notifications if
they are not identified, in Attendance Tracker, as having attended a class.