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Schedule Building

This webpage is intended for our staff members who are schedule builders for credit-based coursework. Please use the production timelines listed below to ensure an optimal schedule for our students. In addition to these timelines, you will find other resources listed on this webpage to support you through the schedule building process.

Production Timeline

 

2025

Date

Status/Task

Monday, April 8, 2024

Office of the Registrar Technical Staff rolls Spring 2024 schedule to Spring 2025 (202510) – Instructors NOT rolled.

Office of the Registrar synchronizes Spring 2025 terms to EMS Campus (room scheduling software).

Tuesday, April 9, 2024 – Thursday, May 9, 2024 (5 weeks)

Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates.  Schedule builders should not edit the schedule except for recommendations of additions from their deans.

CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog.

Deans perform initial review of the Spring 2025 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).

Friday, May 10, 2024

Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule.  CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report

Deadline for Deans initial review and changes

Monday May 13, 2024 - Thursday June 27, 2024 (7 weeks)

Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form.

Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders)

Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I.

Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d)

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Friday, June 28, 2024

Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.

Monday, July 1, - Friday, July 5, 2024  (1 week)

Office of the Registrar syncs, optimizes, and publishes the Spring 2025 Course Schedule into EMS.

Monday, July 8, 2024 – Friday, August 9, 2024 (5 weeks) Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses.  Staffing may occur as courses are added initially as well.
Monday, August 12, 2024 - Thursday, August 15, 2024 (1 week)

Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term

CSRT and Deans will review Predict data.  

CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections.  

Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.

Friday, August 16, 2024 Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, August 19, 2024 – Thursday, August 22, 2024 (1 week) Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, August 23, 2024 Deadline for Deans to respond to CSRT recommendations via automated form.

Monday, August 26, 2024  – Thursday, August 29, 2024 (1 week)

CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, August 30, 2024 Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, September 13, 2024 Begin Phase IV (Schedule Goes Live): Spring 2025 (202510) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.

Monday, September 23 -  Friday, September 27, 2024 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Spring 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, September 30 - Friday, October 4, 2024 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, October 7 - Friday, October 11, 2024 (1 week)

Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.

Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks)

Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule.

CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data.

Departments are providing additional courses as needed to schedule builders to add to the schedule.

No major revisions to the schedule should be requested at this time.

Every Thursday between Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks) Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra 
Every other Friday between Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks) Deadline for CSRT to add input under Monitor in Ad Astra

Monday, December 9 - Friday, December 13, 2024 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Spring 2025 (202510) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, December 16 - Friday, December 20, 2024 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, January 6 - Friday, January 10, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.

Monday, February 3, 2025

Office of the Registrar runs Cognos Report for Spring 2025 (POT 1, 2, & 5) and places course sections with zero enrollment on Cancelled Status.

Friday, February 14, 2025

Office of the Registrar runs Cognos Report for Spring 2025 (POT 4) and places course sections with zero enrollment on Cancelled Status.

Monday, March 17 – Friday, April 18, 2025 Office of the Registrar begins prep work for the Spring 2025 Final Exam Schedule in EMS.
Friday, March 21, 2025

Office of the Registrar runs Cognos Report for Spring 2025 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.

Monday, April 21 – Friday, April 25, 2025

Office of the Registrar publishes Spring 2025 Final Exam Schedule in EMS.

Office of the Registrar posts Spring 2025 Final Exam Schedule on our website.

Date

Status/Task

Monday, July 29, 2024

Office of the Registrar Technical Staff rolls Summer 2024 schedule to Summer 2025 (202520) – Instructors NOT rolled.

Office of the Registrar synchronizes Summer 2025 terms to EMS Campus (room scheduling software).

Tuesday, July 30, 2024 - Thursday, August 22, 2024 (4 weeks)

Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates.  Schedule builders should not edit the schedule except for recommendations of additions from their deans.

CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog.

Deans perform initial review of the Summer 2025 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).

Friday, August 23, 2024

Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule.  CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report.

Deadline for Deans initial review and changes.

Monday August 26, 2024 - Thursday October 10, 2024 (7 weeks)

Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form.

Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders)

Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I.

Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d)

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Friday, October 11, 2024    

Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.

Monday, October 14, 2024 – Friday, October 18, 2024  (1 week)

Office of the Registrar syncs, optimizes, and publishes the Summer 2025 Course Schedule into EMS.

Monday, October 21, 2024 Friday, November 29, 2024 (6 weeks) Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses.  Staffing may occur as courses are added initially as well.
Monday, December 2, 2024 - Thursday, December 5, 2024 (1 week)

Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term.

CSRT and Deans will review Predict data.  

CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections.  

Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.

Friday, December 6, 2024 Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, December 9, 2024 - Thursday, December 12, 2024 (1 week) Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, December 13, 2024 Deadline for Deans to respond to CSRT recommendations via automated form.

Monday, December 16, 2024 - Thursday, December 19, 2024 (1 week)

CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, December 20, 2024 Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, January 10, 2025 Begin Phase IV (Schedule Goes Live): Summer 2025 (202520) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.

Monday, February 24, 2025 - Friday, February 28, 2025 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Summer 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, March 3, 2025 - Friday, March 7, 2025 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, March 10, 2025 - Friday, March 14, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Summer 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.

Monday, March 24, 2025 - Wednesday, July 9, 2025 (15 weeks)

Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule.

CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data.

Departments are providing additional courses as needed to schedule-builders to add to the schedule.

No major revisions to the schedule should be requested at this time.

Every Thursday between Monday, March 24, 2025  - Wednesday, July 9, 2025 (15 weeks) Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra 
Every other Friday between Monday, March 24, 2025 - Wednesday, July 9, 2025 (15 weeks) Deadline for CSRT to add input under Monitor in Ad Astra

Monday, April 21, 2025 - Friday, April 25, 2025 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Summer 2025 (202520) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, April 28, 2025 - Friday, May 2, 2025 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, May 5, 2025 - Friday, May 9, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Summer 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.
Monday, June 16, 2025 Office of the Registrar runs Cognos Report (All POTs) and places course sections with zero enrollment on Cancelled Status.

Date

Status/Task

Monday, September 23, 2024

Office of the Registrar Technical Staff rolls Fall 2024 schedule to Fall 2025 (202530) – Instructors NOT rolled.

Office of the Registrar synchronizes Fall 2025 terms to EMS Campus (room scheduling software).

Tuesday, September 24, 2024 – Thursday, October 24, 2024 (5 weeks)

Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates.  Schedule builders should not edit the schedule except for recommendations of additions from their deans.

CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog.

Deans perform initial review of the Fall 2025 course schedule recommendations (begin thinking about your ENG/RDG 079 co-requisite sections).

Friday, October 25, 2024

Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule.  CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report

Deadline for Deans initial review and changes

Monday October 28, 2024 -Thursday December 5, 2024 (6 weeks)

Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form.

Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders)

Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I.

Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d)

Deans work with Office of the Registrar on ENG/RDG 079 co-requisite sections.

Friday, December 6, 2024  

Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form

Deadline for Deans to work with Office of the Registrar on finalizing ENG/RDG 079 co-requisite sections.

Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.

Monday, December 9, - Friday, December 13, 2024 (1 week)

Office of the Registrar syncs, optimizes, and publishes the Fall 2025 Course Schedule into EMS.

Monday, December 16, 2024 – Friday, January 17, 2025 (5 weeks) Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well. 
Monday, January 20, 2025-Thursday, January 23, 2025 (1 week)

Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term

CSRT and Deans will review Predict data.  

CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections.  

Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly. I would add in here that deans will make changes according to Ad Astra data as part of this piece

Friday, January 24, 2025 Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, January 27, 2025 – Thursday, January, 30 2025 (1 week) Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, January, 31 2025 Deadline for Deans to respond to CSRT recommendations via automated form.

Monday, February 3, 2025 - Thursday, February 6, 2025 (1 week)

CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, February 7, 2025 Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, February 21, 2025 Begin Phase IV (Schedule Goes Live): Fall 2025 (202530) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.

Monday, February 24 - Friday, February 28, 2025 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Fall 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, March 3 - Friday, March 7, 2025 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, March 10 - Friday, March 14, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Fall 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.

Monday, March 24 - Wednesday, October 15, 2025 (30 weeks)

Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule.

CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data.

Departments are providing additional courses as needed to schedule-builders to add to the schedule.

No major revisions to the schedule should be requested at this time.

Every Thursday between Monday, March 24 – Wednesday, October 15, 2025 (30 weeks)

Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra 

Every other Friday between Monday, March 24 – Wednesday, October 15, 2025 (30 weeks)

Deadline for CSRT to add input under Monitor in Ad Astra

Monday, July 21 -                     Friday, July 25, 2025 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Fall 2025 (202530) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, July 28 -                     Friday, August 1, 2025 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, August 4 - Friday, August 8, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Fall 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.

Monday, September 8, 2025

Office of the Registrar runs Cognos Report for Fall 2025 (POT 1 & 2) and places course sections with zero enrollment on Cancelled Status.

Friday, September 19, 2025

Office of the Registrar runs Cognos Report for Fall 2025 (POT 4) and places course sections with zero enrollment on Cancelled Status.

Monday, October 13 – Friday, November 21, 2025 Office of the Registrar begins prep work for the Fall 2025 Final Exam Schedule in EMS.
Friday, October 17, 2025

Office of the Registrar runs Cognos Report for Fall 2025 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.

Monday, November 24 – Wednesday, November 26, 2025

Office of the Registrar publishes Fall 2025 Final Exam Schedule in EMS.

Office of the Registrar posts Fall 2025 Final Exam Schedule on our website.

 

2026

Date

Status/Task

Monday, April 14, 2025

Office of the Registrar Technical Staff rolls Spring 2025 schedule to Spring 2026 (202610) – Instructors NOT rolled.

Office of the Registrar synchronizes Spring 2026 terms to EMS Campus (room scheduling software).

Tuesday, April 15, 2025 – Thursday, May 15, 2025 (5 weeks)

Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates. Schedule builders should not edit the schedule except for recommendations of additions from their deans.

CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog.

Deans perform initial review of the Spring 2026 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).

Friday, May 16, 2025

Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule. CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report.

Deadline for Deans initial review and changes.

Monday May 19, 2025 - Thursday June 26, 2025 (6 weeks)

Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form.

Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders).

Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I.

Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d).

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Friday, June 27, 2025

Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form.

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.

Monday, June 30, - Friday, July 4, 2024 (1 week)

Office of the Registrar syncs, optimizes, and publishes the Spring 2026 Course Schedule into EMS.

Monday, July 7, 2025 – Friday, August 8, 2025 (5 weeks) Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well.
Monday, August 11, 2025 - Thursday, August 14, 2025 (1 week)

Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term.

CSRT and Deans will review Predict data.

CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections.

Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.

Friday, August 15, 2025 Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, August 18, 2025 – Thursday, August 21, 2025 (1 week) Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning.
Friday, August 22, 2025 Deadline for Deans to respond to CSRT recommendations via automated form.

Monday, August 25, 2025 – Thursday, August 28, 2025 (1 week)

CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, August 29, 2025 Deadline for CSRT to add final recommendations under Review in Align in Ad Astra.
Friday, September 12, 2025 Begin Phase IV (Schedule Goes Live): Spring 2026 (202610) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.

Monday, September 22 - Friday, September 26, 2025 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Spring 2026 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, September 29 - Friday, October 3, 2025 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, October 6 - Friday, October 10, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Spring 2026 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.

Monday, October 20, 2025 – Wednesday, May 6, 2026 (30 weeks)

Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule.

CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data.

Departments are providing additional courses as needed to schedule-builders to add to the schedule.

No major revisions to the schedule should be requested at this time.

Every Thursday between Monday, October 20, 2025 – Wednesday, May 6, 2026 (30 weeks) Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra.
Every other Friday between Monday, October 20, 2025 – Wednesday, May 6, 2026 (30 weeks) Deadline for CSRT to add input under Monitor in Ad Astra.

Monday, December 8 - Friday, December 12, 2025 (1 week)

Office of the Registrar runs Cognos Report prior to the start of Spring 2026 (202610) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).

Monday, December 15 - Friday, December 19, 2025 (1 week)

Deans review report and sends corrections back to their Schedule Builder.

Monday, January 5 - Friday, January 9, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Spring 2026 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.

Monday, February 2, 2025

Office of the Registrar runs Cognos Report for Spring 2026 (POT 1, 2, & 5) and places course sections with zero enrollment on Cancelled Status.

Friday, February 13, 2026

Office of the Registrar runs Cognos Report for Spring 2026 (POT 4) and places course sections with zero enrollment on Cancelled Status.

Monday, March 16 – Friday, April 17, 2026 Office of the Registrar begins prep work for the Spring 2026 Final Exam Schedule in EMS.
Friday, March 20, 2026

Office of the Registrar runs Cognos Report for Spring 2026 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.

Monday, April 20 – Friday, April 24, 2026

Office of the Registrar publishes Spring 2026 Final Exam Schedule in EMS.

Office of the Registrar posts Spring 2026 Final Exam Schedule on our website.

 

Have schedule building questions or need assistance?

Contact Scheduling@stlcc.edu 

Resources

When the schedule is rolled, review the reports to determine which rolled sections should be deleted or expanded. Work with your schedule builder during the editing phase (refer to production timeline) to make updates.

To access reports, login to Cognos Analytics from the CollegeWeb. Once logged in, click Team Content, then STLCC Reports, then Student.

NOTE: Where student contact information is needed, go to the Student Level 2 folder.

Topic

Details

Report Name

Average Section Enrollment

Average enrollment by subject, by campus ST Average Section by Subject

Cancellations

Contact info for students who were canceled out of a specific course section ST Canceled Course Roster by CRN
  Contact info for students who were canceled out of any course section ST Canceled Course Roster-All

Census Section Enrollment

# of students enrolled in a section on census date ST Census Seats Taken by Course

Course Enrollment Planning

Enrollment predictions are produced based on 5%-8% decrease or increase ST Course Enrollment Planning

Course Fill

Course fill info for prior terms ST Course Fill Report

Days, Times, Locations

Is there a section of ENG 101 offered at 11 a.m. on MWF? ST Listing of All Courses
  How many morning, afternoon, and evening ENG sections are offered at my campus? ST Course Spread Reports

Faculty Assignments

Displays in alpha order faculty and their teaching assignments, release time, course dates, and enrollment ST Faculty Assignments

Room Scheduling

Displays classroom schedules for the selected campus; non-academic events are not captured ST Room Schedules by Building

Waitlists

List of sections that have students on the waitlist ST Waitlisted Classes
  List of students, the sections they're waitlisted for, and their contact info ST Courses with Waitlisted Students

Traditional Cross-Listing

The CRN capacity of the two (or more) cross-lists is the same as the overall cross-list cap, all CRNs in the cross-list are taught on the same day/time/room/instructor/schedule type/etc.

Cross-list Code: TR001
TR = Traditional
3 digits for the number of cross-lists that exist with two leading zeros

Non-Traditional Cross-Listing

The CRN capacity of the two (or more) cross-lists add up to the overall cross-list cap.

Cross-list Code: NT001
NT = Non-Traditional
3 digits for the number of cross-lists that exist with two leading zeros

Hi-Flex Cross-Listing

One CRN is F2F and the other is LVL; the CRN caps and the overall cross-list cap are the same.

Cross-list Code: HF001
HF = Hi-Flex
3 digits for the number of cross-lists that exist with two leading zeros

When registration begins, it is critical for deans, chairs, and coordinators to review course enrollments and waitlists weekly. Doing this often and early will help to determine where we need faculty to teach new sections, and help our students by introducing new sections.

Term

 

Timelines to review cancellation, waitlist, etc. reports

Summer   End of March - Mid-June
Fall   End of March - Mid-October
Spring   End of November - Mid-March

When the term ends, review the reports and assess how well your department scheduled!

  • Were the section enrollments at 80% at census?
  • Were there less cancellations than the prior, like-term?
  • How were low-enrolled sections addressed?
  • Were adjuncts available when new course sections were needed?
    • Identify areas for improvement and celebrate the successes.

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