Date |
Status/Task |
Monday, April 8, 2024 |
Office of the Registrar Technical Staff rolls Spring 2024 schedule to Spring 2025 (202510) – Instructors NOT rolled. Office of the Registrar synchronizes Spring 2025 terms to EMS Campus (room scheduling software). |
Tuesday, April 9, 2024 – Thursday, May 9, 2024 (5 weeks) |
Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates. Schedule builders should not edit the schedule except for recommendations of additions from their deans. CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog. Deans perform initial review of the Spring 2025 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections). |
Friday, May 10, 2024 |
Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule. CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report Deadline for Deans initial review and changes |
Monday May 13, 2024 - Thursday June 27, 2024 (7 weeks) |
Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form. Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders) Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I. Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d) Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections. |
Friday, June 28, 2024 |
Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections. Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved. |
Monday, July 1, - Friday, July 5, 2024 (1 week) |
Office of the Registrar syncs, optimizes, and publishes the Spring 2025 Course Schedule into EMS. |
Monday, July 8, 2024 – Friday, August 9, 2024 (5 weeks) | Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well. |
Monday, August 12, 2024 - Thursday, August 15, 2024 (1 week) |
Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term CSRT and Deans will review Predict data. CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections. Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly. |
Friday, August 16, 2024 | Deadline for CSRT to provide Deans with schedule recommendations via automated form |
Monday, August 19, 2024 – Thursday, August 22, 2024 (1 week) | Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning |
Friday, August 23, 2024 | Deadline for Deans to respond to CSRT recommendations via automated form. |
Monday, August 26, 2024 – Thursday, August 29, 2024 (1 week) |
CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra. |
Friday, August 30, 2024 | Deadline for CSRT to add final recommendations under Review in Align in Ad Astra |
Friday, September 13, 2024 | Begin Phase IV (Schedule Goes Live): Spring 2025 (202510) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time. |
Monday, September 23 - Friday, September 27, 2024 (1 week) |
Office of the Registrar runs Cognos Report prior to the start of Spring 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed). |
Monday, September 30 - Friday, October 4, 2024 (1 week) |
Deans review report and sends corrections back to their Schedule Builder. |
Monday, October 7 - Friday, October 11, 2024 (1 week) |
Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC. |
Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks) |
Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule. CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data. Departments are providing additional courses as needed to schedule builders to add to the schedule. No major revisions to the schedule should be requested at this time. |
Every Thursday between Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks) | Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra |
Every other Friday between Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks) | Deadline for CSRT to add input under Monitor in Ad Astra |
Monday, December 9 - Friday, December 13, 2024 (1 week) |
Office of the Registrar runs Cognos Report prior to the start of Spring 2025 (202510) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed). |
Monday, December 16 - Friday, December 20, 2024 (1 week) |
Deans review report and sends corrections back to their Schedule Builder. |
Monday, January 6 - Friday, January 10, 2025 (1 week) |
Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC. |
Monday, February 3, 2025 |
Office of the Registrar runs Cognos Report for Spring 2025 (POT 1, 2, & 5) and places course sections with zero enrollment on Cancelled Status. |
Friday, February 14, 2025 |
Office of the Registrar runs Cognos Report for Spring 2025 (POT 4) and places course sections with zero enrollment on Cancelled Status. |
Monday, March 17 – Friday, April 18, 2025 | Office of the Registrar begins prep work for the Spring 2025 Final Exam Schedule in EMS. |
Friday, March 21, 2025 |
Office of the Registrar runs Cognos Report for Spring 2025 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status. |
Monday, April 21 – Friday, April 25, 2025 |
Office of the Registrar publishes Spring 2025 Final Exam Schedule in EMS. Office of the Registrar posts Spring 2025 Final Exam Schedule on our website. |