Schedule Building

This webpage is intended for our staff members who are schedule builders for credit-based coursework. Please use the production timelines listed below to ensure an optimal schedule for our students. In addition to these timelines, you will find other resources listed on this webpage to support you through the schedule building process.

Production Timeline

2024

Spring 2024 Production Timeline

Date	Status/Task
April 6	Registrar Technical Staff rolls Spring 2023 schedule to Spring 2024 (202410) - Instructors NOT rolled.
April 7-14	Online Campus will enter their initial Spring 2024 schedule into Banner.
April 17	Office of the Registrar synchronizes Spring 2024 term to EMS Campus (room scheduling software). Office of the Registrar runs Cognos Report - Opens schedule for edits in Banner - sends Spring 2024 Course Schedule email to deans with a copy of the spreadsheet.
April 20-May 18	Deans perform initial review of the Spring 2024 course schedule and room preferences into spreadsheet (begin thinking about your LVL and ENG/RDG Co-requisite sections).
May 19	Deadline for Deans initial review and entering edits into spreadsheet.
May 22-June 15	Schedule Builders will enter the Spring 2024 Course Schedule and room preferences into Banner. Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.
June 16	Deadline for Schedule Builders to enter initial edits and room preferences into Banner. Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.
June 20-June 30	Office of the Registrar syncs, optimizes, and publishes the Spring 2024 Course Schedule into EMS.
July 3-July 27	Office of the Registrar reopens spreadsheet and returns Spring 2024 Course Schedule to the deans for final review and enters final changes/updates in spreadsheet.
July 28	Deadline for Deans final review of Spring 2024 Course Schedule and edits in spreadsheet.
July-Aug. 31	Schedule Builders enters Spring 2024 Course Schedule final corrections/changes in Banner.
Sept. 1	Spring 2024 (202410) is published online as "view only" in the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.
Oct. 2-6	Office of the Registrar runs Cognos Report prior to the start of Spring 2024 Class Registration - sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, Temporary Closed).
Oct. 9-13	Deans review report and sends corrections to Schedule Builders.
Oct. 16-20	Schedule Builders processes corrections/changes. Any Spring 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course sections without an instructor will be assigned to Staff, STLCC.
Dec. 11-15	Office of the Registrar runs Cognos Report prior to the start of the Spring 2024 (202410) term - sends email to the Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, Temporary Closed).
Dec. 18-22	Deans review report and sends corrections back to their Schedule Builder.
Jan. 2-5 2024	Schedule Builders processes corrections/changes. Any Spring 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course sections without an instructor will be to assigned Staff, STLCC.
Feb. 5, 2024	Office of the Registrar runs Cognos Report for Spring 2024 (POT 1, 2, & 5) and places course sections with zero enrollment on Cancelled Status.
Feb. 16, 2024	Office of the Registrar runs Cognos Report for Spring 2024 (POT 4) and places course sections with zero enrollment on Cancelled Status.
March 18-April 19, 2024	Office of the Registrar begins prep work for the Spring 2024 Final Exam Schedule in EMS.
March 22, 2024	Office of the Registrar runs Cognos Report for Spring 2024 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.
April 22-26 2024	Office of the Registrar publishes Spring 2024 Final Exam in EMS. Office of the Registrar posts Spring 2024 Final Exan Schedule on our website.

Summer 2024 Production Timeline

Date	Status/Task
June 23	Registrar Technical Staff rolls Summer 2023 schedule to Summer 2024 (202420) - Instructors NOT rolled. Office of the Registrar synchronizes Summer 2024 term to EMS Campus (room scheduling software).
June 26-30	Online Campus will enter their initial Summer 2024 schedule into Banner.
July 14	Office of the Registrar runs Cognos Report - Opens schedule for edits in Banner - sends Summer 2024 Course Schedule email to deans with a copy of the spreadsheet.
July 24-Aug. 31	Deans perform initial review of the Summer 2024 course schedule and room preferences into spreadsheet (begin thinking about your LVL and ENG/RDG Co-requisite sections).
Sep. 1	Deadline for Deans initial review and entering edits into spreadsheet.
Sep. 3-Oct. 12	Schedule Builders will enter the Summer 2024 Course Schedule and room preferences into Banner. Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.
Oct. 13	Deadline for Schedule Builders to enter initial edits and room preferences into Banner. Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.
Oct. 16-20	Office of the Registrar syncs, optimizes, and publishes the Summer 2024 Course Schedule into EMS.
Oct. 23-Nov. 30	Office of the Registrar reopens spreadsheet and returns Summer 2024 Course Schedule to the deans for final review and enters final changes/updates in spreadsheet.
Dec. 1	Deadline for Deans final review of Summer 2024 Course Schedule and edits in spreadsheet.
Dec. 4, 2023-Jan. 11, 2024	Schedule Builders enters Summer 2024 Course Schedule final corrections/changes in Banner.
Jan. 12, 2024	Summer 2024 (202420) is published online as "view only" in the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.
Feb. 26-March 1, 2024	Office of the Registrar runs Cognos Report prior to the start of Summer 2024 Class Registration - sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, Temporary Closed).
March 4-8, 2024	Deans review report and sends corrections back to their Schedule Builder.
March 11-15	Schedule Builders processes corrections/changes. Any Summer 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course sections without an instructor will be to assigned Staff, STLCC.
April 15-19, 2024	Office of the Registrar runs Cognos Report prior to the start of the Summer 2024 (202420) term - sends email to the Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, Temporary Closed).
April 22-26	Deans review report and sends corrections back to their Schedule Builder.
April 29-May 3, 2023	Schedule Builders processes corrections/changes. Any Summer 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course sections without an instructor will be to assigned Staff, STLCC.
June 10, 2024	Office of the Registrar runs Cognos report for Summer 2023 and places all course sections with zero enrollment (All POTs) on Cancelled Status.

Fall 2024 Production Timeline

Date	Status/Task
Monday, September 18, 2023	Office of the Registrar Technical Staff rolls Fall 2023 schedule to Fall 2024 (202430) – Instructors NOT rolled. Office of the Registrar synchronizes Fall 2024 terms to EMS Campus (room scheduling software).
Tuesday, September 19, 2023 – Thursday, October 19, 2023 (5 weeks)	Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates. Schedule builders should not edit the schedule except for recommendations of additions from their deans. CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog. Deans perform initial review of the Fall 2024 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).
Friday, October 20, 2023	Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule. CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report Deadline for Deans initial review and changes
Monday October 23, 2023 -Thursday November 30, 2023 (7 weeks)	Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form. Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders) Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I. Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d) Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.
Friday, December 1, 2023	Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections. Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.
Monday, December 4, – Monday, December 11, 2023 (1 week)	Office of the Registrar syncs, optimizes, and publishes the Fall 2024 Course Schedule into EMS.
Monday, December 11, 2023 – Friday, January 19, 2024 (6 weeks)	Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well.
Monday, January 22, 2024-Thursday, January 25, 2024 (1 week)	Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term CSRT and Deans will review Predict data. CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections. Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.
Friday, January 26, 2024	Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, January 29, 2024 – Thursday, February 1, 2024 (1 week)	Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, February 2, 2024	Deadline for Deans to respond to CSRT recommendations via automated form.
Monday, February 5, 2024 – Thursday, February 8, 2024 (1 week)	CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, February 9, 2024	Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, February 23, 2024	Begin Phase IV (Schedule Goes Live): Fall 2024 (202430) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.
Monday, February 26 - Friday, March 1, 2024 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Fall 2024 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, March 4 - Friday, March 8, 2024 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, March 11 - Friday, March 15, 2024 (1 week)	Schedule Builders processes corrections/changes. Any Fall 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.
Monday, March 18 – Wednesday, October 9, 2024 (30 weeks)	Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule. CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data. Departments are providing additional courses as needed to schedule-builders to add to the schedule. No major revisions to the schedule should be requested at this time.
Every Thursday between Monday, March 18 – Wednesday, October 9, 2024 (30 weeks)	Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra
Every other Friday between Monday, March 18 – Wednesday, October 9, 2024 (30 weeks)	Deadline for CSRT to add input under Monitor in Ad Astra
Monday, July 22 - Friday, July 26, 2024 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Fall 2024 (202430) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, July 29 - Friday, August 2, 2024 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, August 5 - Friday, August 9, 2024 (1 week)	Schedule Builders processes corrections/changes. Any Fall 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.
Monday, September 9, 2024	Office of the Registrar runs Cognos Report for Fall 2024 (POT 1 & 2) and places course sections with zero enrollment on Cancelled Status.
Friday, September 20, 2024	Office of the Registrar runs Cognos Report for Fall 2024 (POT 4) and places course sections with zero enrollment on Cancelled Status.
Monday, October 14 – Friday, November 22, 2024	Office of the Registrar begins prep work for the Fall 2024 Final Exam Schedule in EMS.
Friday, October 18, 2024	Office of the Registrar runs Cognos Report for Fall 2024 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.
Monday, November 25 – Wednesday, November 27, 2024	Office of the Registrar publishes Fall 2024 Final Exam Schedule in EMS. Office of the Registrar posts Fall 2024 Final Exam Schedule on our website.

2025

Spring 2025 Production Timeline

Date	Status/Task
Monday, April 8, 2024	Office of the Registrar Technical Staff rolls Spring 2024 schedule to Spring 2025 (202510) – Instructors NOT rolled. Office of the Registrar synchronizes Spring 2025 terms to EMS Campus (room scheduling software).
Tuesday, April 9, 2024 – Thursday, May 9, 2024 (5 weeks)	Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates. Schedule builders should not edit the schedule except for recommendations of additions from their deans. CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog. Deans perform initial review of the Spring 2025 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).
Friday, May 10, 2024	Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule. CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report Deadline for Deans initial review and changes
Monday May 13, 2024 - Thursday June 27, 2024 (7 weeks)	Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form. Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders) Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I. Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d) Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.
Friday, June 28, 2024	Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections. Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.
Monday, July 1, - Friday, July 5, 2024 (1 week)	Office of the Registrar syncs, optimizes, and publishes the Spring 2025 Course Schedule into EMS.
Monday, July 8, 2024 – Friday, August 9, 2024 (5 weeks)	Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well.
Monday, August 12, 2024 - Thursday, August 15, 2024 (1 week)	Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term CSRT and Deans will review Predict data. CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections. Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.
Friday, August 16, 2024	Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, August 19, 2024 – Thursday, August 22, 2024 (1 week)	Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, August 23, 2024	Deadline for Deans to respond to CSRT recommendations via automated form.
Monday, August 26, 2024 – Thursday, August 29, 2024 (1 week)	CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, August 30, 2024	Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, September 13, 2024	Begin Phase IV (Schedule Goes Live): Spring 2025 (202510) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.
Monday, September 23 - Friday, September 27, 2024 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Spring 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, September 30 - Friday, October 4, 2024 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, October 7 - Friday, October 11, 2024 (1 week)	Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.
Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks)	Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule. CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data. Departments are providing additional courses as needed to schedule builders to add to the schedule. No major revisions to the schedule should be requested at this time.
Every Thursday between Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks)	Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra
Every other Friday between Monday, October 14, 2024 – Wednesday, May 7, 2025 (30 weeks)	Deadline for CSRT to add input under Monitor in Ad Astra
Monday, December 9 - Friday, December 13, 2024 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Spring 2025 (202510) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, December 16 - Friday, December 20, 2024 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, January 6 - Friday, January 10, 2025 (1 week)	Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.
Monday, February 3, 2025	Office of the Registrar runs Cognos Report for Spring 2025 (POT 1, 2, & 5) and places course sections with zero enrollment on Cancelled Status.
Friday, February 14, 2025	Office of the Registrar runs Cognos Report for Spring 2025 (POT 4) and places course sections with zero enrollment on Cancelled Status.
Monday, March 17 – Friday, April 18, 2025	Office of the Registrar begins prep work for the Spring 2025 Final Exam Schedule in EMS.
Friday, March 21, 2025	Office of the Registrar runs Cognos Report for Spring 2025 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.
Monday, April 21 – Friday, April 25, 2025	Office of the Registrar publishes Spring 2025 Final Exam Schedule in EMS. Office of the Registrar posts Spring 2025 Final Exam Schedule on our website.

Summer 2025 Production Timeline

Date	Status/Task
Monday, July 29, 2024	Office of the Registrar Technical Staff rolls Summer 2024 schedule to Summer 2025 (202520) – Instructors NOT rolled. Office of the Registrar synchronizes Summer 2025 terms to EMS Campus (room scheduling software).
Tuesday, July 30, 2024 - Thursday, August 22, 2024 (4 weeks)	Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates. Schedule builders should not edit the schedule except for recommendations of additions from their deans. CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog. Deans perform initial review of the Summer 2025 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).
Friday, August 23, 2024	Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule. CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report. Deadline for Deans initial review and changes.
Monday August 26, 2024 - Thursday October 10, 2024 (7 weeks)	Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form. Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders) Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I. Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d) Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.
Friday, October 11, 2024	Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections. Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.
Monday, October 14, 2024 – Friday, October 18, 2024 (1 week)	Office of the Registrar syncs, optimizes, and publishes the Summer 2025 Course Schedule into EMS.
Monday, October 21, 2024 Friday, November 29, 2024 (6 weeks)	Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well.
Monday, December 2, 2024 - Thursday, December 5, 2024 (1 week)	Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term. CSRT and Deans will review Predict data. CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections. Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.
Friday, December 6, 2024	Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, December 9, 2024 - Thursday, December 12, 2024 (1 week)	Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, December 13, 2024	Deadline for Deans to respond to CSRT recommendations via automated form.
Monday, December 16, 2024 - Thursday, December 19, 2024 (1 week)	CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, December 20, 2024	Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, January 10, 2025	Begin Phase IV (Schedule Goes Live): Summer 2025 (202520) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.
Monday, February 24, 2025 - Friday, February 28, 2025 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Summer 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, March 3, 2025 - Friday, March 7, 2025 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, March 10, 2025 - Friday, March 14, 2025 (1 week)	Schedule Builders processes corrections/changes. Any Summer 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.
Monday, March 24, 2025 - Wednesday, July 9, 2025 (15 weeks)	Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule. CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data. Departments are providing additional courses as needed to schedule-builders to add to the schedule. No major revisions to the schedule should be requested at this time.
Every Thursday between Monday, March 24, 2025 - Wednesday, July 9, 2025 (15 weeks)	Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra
Every other Friday between Monday, March 24, 2025 - Wednesday, July 9, 2025 (15 weeks)	Deadline for CSRT to add input under Monitor in Ad Astra
Monday, April 21, 2025 - Friday, April 25, 2025 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Summer 2025 (202520) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, April 28, 2025 - Friday, May 2, 2025 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, May 5, 2025 - Friday, May 9, 2025 (1 week)	Schedule Builders processes corrections/changes. Any Summer 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.
Monday, June 16, 2025	Office of the Registrar runs Cognos Report (All POTs) and places course sections with zero enrollment on Cancelled Status.

Fall 2025 Production Timeline

Date	Status/Task
Monday, September 23, 2024	Office of the Registrar Technical Staff rolls Fall 2024 schedule to Fall 2025 (202530) – Instructors NOT rolled. Office of the Registrar synchronizes Fall 2025 terms to EMS Campus (room scheduling software).
Tuesday, September 24, 2024 – Thursday, October 24, 2024 (5 weeks)	Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates. Schedule builders should not edit the schedule except for recommendations of additions from their deans. CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog. Deans perform initial review of the Fall 2025 course schedule recommendations (begin thinking about your ENG/RDG 079 co-requisite sections).
Friday, October 25, 2024	Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule. CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report Deadline for Deans initial review and changes
Monday October 28, 2024 -Thursday December 5, 2024 (6 weeks)	Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form. Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders) Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I. Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d) Deans work with Office of the Registrar on ENG/RDG 079 co-requisite sections.
Friday, December 6, 2024	Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form Deadline for Deans to work with Office of the Registrar on finalizing ENG/RDG 079 co-requisite sections. Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.
Monday, December 9, - Friday, December 13, 2024 (1 week)	Office of the Registrar syncs, optimizes, and publishes the Fall 2025 Course Schedule into EMS.
Monday, December 16, 2024 – Friday, January 17, 2025 (5 weeks)	Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses. Staffing may occur as courses are added initially as well.
Monday, January 20, 2025-Thursday, January 23, 2025 (1 week)	Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term CSRT and Deans will review Predict data. CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections. Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly. I would add in here that deans will make changes according to Ad Astra data as part of this piece
Friday, January 24, 2025	Deadline for CSRT to provide Deans with schedule recommendations via automated form
Monday, January 27, 2025 – Thursday, January, 30 2025 (1 week)	Deans respond to recommendations based on Predict data by selecting “completed” or “no change” in the automated form and providing reasoning
Friday, January, 31 2025	Deadline for Deans to respond to CSRT recommendations via automated form.
Monday, February 3, 2025 - Thursday, February 6, 2025 (1 week)	CSRT reviews to make sure all completed recommendations are in Banner/Schedule and will add final recommendations under Review in Align in Ad Astra.
Friday, February 7, 2025	Deadline for CSRT to add final recommendations under Review in Align in Ad Astra
Friday, February 21, 2025	Begin Phase IV (Schedule Goes Live): Fall 2025 (202530) is published online as “view only” on the Interactive Class Schedule. No major revisions to the schedule should be requested at this time.
Monday, February 24 - Friday, February 28, 2025 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Fall 2025 Registration – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, March 3 - Friday, March 7, 2025 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, March 10 - Friday, March 14, 2025 (1 week)	Schedule Builders processes corrections/changes. Any Fall 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.
Monday, March 24 - Wednesday, October 15, 2025 (30 weeks)	Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule. CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data. Departments are providing additional courses as needed to schedule-builders to add to the schedule. No major revisions to the schedule should be requested at this time.
Every Thursday between Monday, March 24 – Wednesday, October 15, 2025 (30 weeks)	Deadline for Deans, Department Chairs, PCs, and online education to add input into the review dropdown in Align in Ad Astra
Every other Friday between Monday, March 24 – Wednesday, October 15, 2025 (30 weeks)	Deadline for CSRT to add input under Monitor in Ad Astra
Monday, July 21 - Friday, July 25, 2025 (1 week)	Office of the Registrar runs Cognos Report prior to the start of Fall 2025 (202530) term – sends email to Deans with course sections with issues to resolve (Missing Instructor, No Classroom assigned, and Temporary Closed).
Monday, July 28 - Friday, August 1, 2025 (1 week)	Deans review report and sends corrections back to their Schedule Builder.
Monday, August 4 - Friday, August 8, 2025 (1 week)	Schedule Builders processes corrections/changes. Any Fall 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.
Monday, September 8, 2025	Office of the Registrar runs Cognos Report for Fall 2025 (POT 1 & 2) and places course sections with zero enrollment on Cancelled Status.
Friday, September 19, 2025	Office of the Registrar runs Cognos Report for Fall 2025 (POT 4) and places course sections with zero enrollment on Cancelled Status.
Monday, October 13 – Friday, November 21, 2025	Office of the Registrar begins prep work for the Fall 2025 Final Exam Schedule in EMS.
Friday, October 17, 2025	Office of the Registrar runs Cognos Report for Fall 2025 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.
Monday, November 24 – Wednesday, November 26, 2025	Office of the Registrar publishes Fall 2025 Final Exam Schedule in EMS. Office of the Registrar posts Fall 2025 Final Exam Schedule on our website.

Have schedule building questions or need assistance?

Contact Scheduling@stlcc.edu

Resources

Reports

When the schedule is rolled, review the reports to determine which rolled sections should be deleted or expanded. Work with your schedule builder during the editing phase (refer to production timeline) to make updates.

To access reports, login to Cognos Analytics from the CollegeWeb. Once logged in, click Team Content, then STLCC Reports, then Student.

NOTE: Where student contact information is needed, go to the Student Level 2 folder.

Topic	Details	Report Name
Average Section Enrollment	Average enrollment by subject, by campus	ST Average Section by Subject
Cancellations	Contact info for students who were canceled out of a specific course section	ST Canceled Course Roster by CRN
	Contact info for students who were canceled out of any course section	ST Canceled Course Roster-All
Census Section Enrollment	# of students enrolled in a section on census date	ST Census Seats Taken by Course
Course Enrollment Planning	Enrollment predictions are produced based on 5%-8% decrease or increase	ST Course Enrollment Planning
Course Fill	Course fill info for prior terms	ST Course Fill Report
Days, Times, Locations	Is there a section of ENG 101 offered at 11 a.m. on MWF?	ST Listing of All Courses
	How many morning, afternoon, and evening ENG sections are offered at my campus?	ST Course Spread Reports
Faculty Assignments	Displays in alpha order faculty and their teaching assignments, release time, course dates, and enrollment	ST Faculty Assignments
Room Scheduling	Displays classroom schedules for the selected campus; non-academic events are not captured	ST Room Schedules by Building
Waitlists	List of sections that have students on the waitlist	ST Waitlisted Classes
	List of students, the sections they're waitlisted for, and their contact info	ST Courses with Waitlisted Students

Cross-Listing

Traditional Cross-Listing

The CRN capacity of the two (or more) cross-lists is the same as the overall cross-list cap, all CRNs in the cross-list are taught on the same day/time/room/instructor/schedule type/etc.

Cross-list Code: TR001
TR = Traditional
3 digits for the number of cross-lists that exist with two leading zeros

Non-Traditional Cross-Listing

The CRN capacity of the two (or more) cross-lists add up to the overall cross-list cap.

Cross-list Code: NT001
NT = Non-Traditional
3 digits for the number of cross-lists that exist with two leading zeros

Hi-Flex Cross-Listing

One CRN is F2F and the other is LVL; the CRN caps and the overall cross-list cap are the same.

Cross-list Code: HF001
HF = Hi-Flex
3 digits for the number of cross-lists that exist with two leading zeros

Standard Scheduling Patterns

Adhere to Standard Scheduling Patterns.

What to do when Registration has started

When registration begins, it is critical for deans, chairs, and coordinators to review course enrollments and waitlists weekly. Doing this often and early will help to determine where we need faculty to teach new sections, and help our students by introducing new sections.

Term		Timelines to review cancellation, waitlist, etc. reports
Summer		End of March - Mid-June
Fall		End of March - Mid-October
Spring		End of November - Mid-March

Evaluating Scheduling Success

When the term ends, review the reports and assess how well your department scheduled!

Were the section enrollments at 80% at census?
Were there less cancellations than the prior, like-term?
How were low-enrolled sections addressed?
Were adjuncts available when new course sections were needed?
- Identify areas for improvement and celebrate the successes.

Student Evaluations of Faculty

Please see the Student Evaluations of Faculty webpage for more information.

Schedule Building

Production Timeline

2024

Date

Status/Task

Date

Status/Task

Date

Status/Task

2025

Date

Status/Task

Date

Status/Task

Date

Status/Task

Have schedule building questions or need assistance?

Resources

Topic

Details

Report Name

Average Section Enrollment

Cancellations

Census Section Enrollment

Course Enrollment Planning

Course Fill

Days, Times, Locations

Faculty Assignments

Room Scheduling

Waitlists

Traditional Cross-Listing

Non-Traditional Cross-Listing

Hi-Flex Cross-Listing

Adhere to Standard Scheduling Patterns.

Term

Timelines to review cancellation, waitlist, etc. reports